Everything you need to know about Kaamfu Workstation Connect: Kaamfu’s Desktop Monitoring App

At Kaamfu, we understand how important it is for you to keep track of your employees and their productivity. This is why we built the Workstation Connect application—to help your team log their work hours accurately while giving you real-time visibility into your team’s workday. It’s a win-win!

Kaamfu Workstation Connect is a lightweight desktop application tailored for remote and hybrid teams. It captures real-time activity and work patterns, giving you valuable insights into how your team works—while keeping things simple and transparent for them.

What is Kaamfu Workstation Connect? #

The Workstation Connect application is Kaamfu’s desktop companion app that tracks worker activity and provides visibility into how time is spent during the workday. With real-time monitoring and intelligent productivity insights, it allows business owners and team managers to:

• Track time spent on tasks and projects

• Capture periodic screenshots of active desktops

• Monitor mouse movement, clicks, and keyboard activity

• Generate detailed user-level reports

Its core objective is to support a transparent, performance-driven workplace—helping teams identify productivity gaps and continuously improve. Kaamfu Workstation Connect is currently available for Windows OS. Once your team installs it, it monitors their desktop activity and time spent across tasks. The application captures screenshots every 3 minutes and logs keyboard and mouse activity—making it easier for you to track productivity without micromanaging. Mac and Linux versions are coming soon.

📌 Note: This application is currently available only for registered Kaamfu users on Windows OS. Access to the app is part of the signup process.

Who Can Download the Application? #

This application is designed for your team members who are part of your Kaamfu workspace. They need to download it so you can receive accurate reports on work hours and desktop activity.

✅ For Windows Users #

All Windows users are prompted to download the app during the sign-up process. Without it, features like screenshots, time logs, and productivity insights won’t be available to you.

📘 Read: How to Sign Up as a Worker on Kaamfu

Once installed, the application runs quietly in the background while your team works.

🚧 For Mac and Linux Users #

The Kaamfu team is actively working on rolling out versions for Mac and Linux users. We’ll notify all registered users once these versions become available.

How to set up the application? #

Setting up Workstation Connect is simple—it happens during the worker sign-up process. Here are the steps your employees need to follow to download and set it up.

Step 1: Sign Up on Kaamfu #

Your team members receive an invite from you to join Kaamfu. As they go through the sign-up process, they’re guided to download the Workstation Connect application (for Windows).

Step 2: Install the Application #

Once downloaded, the Workstation Connect application installs in just a few seconds by double-clicking the setup file and allowing the installation to happen.

Step 3: Login & Accept Privacy Terms #

Your team members will log in using their Kaamfu credentials and need to agree to our privacy terms before desktop monitoring begins.

   

Step 4: Monitoring Begins #

Once logged in, the app runs quietly in the background. It starts tracking mouse movements, clicks, keystrokes, and captures a screenshot every 3 minutes.

What are the steps to start monitoring your employees’ desktops? #

The Workstation Connect application is fully integrated into the Kaamfu platform. Here’s how it fits into your organization’s workflow:

Step 1: Create the Workspace #

Once you sign up and create a Kaamfu workspace, you can structure your work using Spaces, Boards, and Items.
📘 Read: Understanding Spaces, Boards, and Items in Kaamfu

Step 2: Invite Team Members #

You send out invites to your team. As they sign up, they install Workstation Connect.
📘 Read: How to Invite Your Team to Kaamfu

Step 3: Assign Tasks #

After your team joins the workspace, you assign tasks inside Boards and Items.
📘 Read: How to Assign Work in Kaamfu

Step 4: Start the Workday #

Your team opens the Workstation Connect app and clicks ‘Start Workday’ to begin logging time and desktop activity.
📘 Read: How to Start and Stop the Workday in Kaamfu

Step 5: Access Screenshots and Logs #

You can view screenshots, time logs, and activity reports right inside your Productivity Panel.
📘 Read: Accessing Screenshots and Activity Logs

This workflow gives you a clear view of your team’s output without disrupting how they work.

How Does Desktop Tracking Work? #

Kaamfu Workstation Connect is designed to be effective yet respectful of employee privacy. Here’s how it functions:

✅ Daily Shift Tracking #

• Employees log in at the start of the day and log out at the end.

• The app automatically records active work hours, breaks, and time spent on each task.

🖥 Real-Time Screenshot Capture #

• Screenshots are taken every 3 minutes during active work hours.

• These are visible to both the employee and organization admins on the Kaamfu web panel.

• Screenshots are stored temporarily on the local system and auto-cleared daily for privacy and storage efficiency.

⌨️ Activity Metrics Captured #

• Active Window Usage: Tracks which programs, tabs, and files are open.

• Mouse Travel Distance: Measures cursor movement.

• Mouse Click Count: Logs clicks to assess engagement levels.

• Keystroke Count: Tracks keyboard activity, without capturing actual text.

• Time Logs: Summarizes all activity into clear, visual logs.

🔐 Transparency First: All captured data is visible to the user, ensuring a culture of open monitoring rather than hidden surveillance.

What Activities Does the Application Capture? #

Kaamfu Workstation Connect is designed to give you a transparent, high-level view of how your team is working throughout the day.

Here’s what it tracks:

• Active Application and Browser Usage:
  Tracks apps and websites used during the workday.
• Mouse Movement & Clicks:
  Measures engagement with the desktop.
• Keyboard Input Count:
  Counts keystrokes (but doesn’t record what’s typed).
• Screenshots:
  Captures a desktop screenshot every 3 minutes.

All this data is made available to both you and your team in the Kaamfu dashboard—ensuring transparency and building trust.

Benefits of the Application #

Workstation Connect is built to support both you and your team. It offers the oversight you need, while keeping things fair and transparent.

✅ Monitor Productivity with Precision

Gain real-time insights into how employees spend their day, helping you make informed decisions about workload balancing and resource allocation.

✅ Enhance Team Accountability

Create a performance-focused culture where employees know their contributions are visible, driving motivation and responsible time management.

✅ Identify Training Opportunities

Use productivity data to recognize employees who may need extra guidance or training—especially when performance dips during specific tasks.

✅ Resolve Work Disputes Transparently

Avoid conflicts related to hours worked or billing. Share selective screenshots with clients to validate time spent and project status, boosting trust and credibility.

✅ Minimize Storage and System Load

Kaamfu optimizes storage by keeping screenshots temporarily on user devices. All data is refreshed daily, reducing storage costs and improving accessibility.

Ideal Use Cases #

Workstation Connect is built for forward-thinking organizations that value visibility, accountability, and efficiency—without micromanagement. Whether you’re managing a distributed team, running an agency, or simply want clearer insight into how work gets done, this tool can help you lead with data, not guesswork.

Here are some common scenarios where Workstation Connect adds the most value:

• Remote Teams Needing Transparency and Structure
  If your team is working remotely or in a hybrid model, it can be difficult to know how work is progressing throughout the day. Workstation Connect brings structure to remote work by capturing and displaying activity data in real time. This ensures your team has a clear start and end to their workday, and you have full visibility—without needing to constantly check in.

• Agencies Billing Clients by the Hour
  For agencies or consultants who bill clients based on time spent, Workstation Connect provides verifiable records of work hours. You can access timestamped logs, activity summaries, and screenshots—giving you defensible proof of work that supports accurate invoicing and client transparency.

• Project Managers Needing Visibility Into Task Progress
  Project managers often struggle to track progress without interrupting their teams. With Workstation Connect, you get a non-intrusive way to see which tasks are being worked on, how time is being allocated, and whether workflows are on track. This allows for timely interventions when needed, keeping projects moving smoothly.

• Team Leads Identifying Performance Patterns
  As a team lead, understanding how your team operates is key to managing workloads, setting realistic expectations, and providing relevant support. Workstation Connect helps you spot high performers, recognize potential bottlenecks, and detect burnout signals—so you can respond proactively.

• Organizations Shifting From Intuition-Based to Data-Driven People Management
  Relying solely on intuition can lead to bias or misjudgments. Workstation Connect brings objectivity into your people management strategy by turning daily work activity into actionable insights. This helps you make fair, informed decisions about recognition, coaching, resourcing, and planning.

Features of the Application #

Though lightweight, Workstation Connect is packed with the right tools to keep your team’s workday on track and visible.

• Screenshot Viewer in Web App:
  View all screenshots within the Team Panel of your Kaamfu workspace.
• Productivity Metrics:
  Monitor work hours, break times, app usage, and activity levels.
• Downloadable Logs:
  Export data for deeper analysis or compliance needs.
• Auto-Cleanup:
  Screenshots are automatically cleared from your team’s devices daily.
• Privacy-Compliant:
  Workers are informed upfront about what’s being captured.

Final Thoughts #

Kaamfu Workstation Connect gives you the structure and clarity needed to manage a remote or hybrid team. With visibility into how your team works—without compromising their trust—you’re equipped to lead smarter and support better.

Want help getting started? Let us know, and we’ll guide you through the setup.