What is an Item Group and how to create it?

✨ Introduction #

An Item Group is the container that holds Items inside a Board. It lets teams organize related tasks under clear categories such as “To Do,” “In Progress,” and “Done.” This grouping makes progress tracking and workload division easy and visual for every team member.

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📍 Location of a Item Group #

Item Groups are located in the Items subpanel of the Work Panel. To find them, open the Work Panel from the left navigation sidebar and select a Space Group. Inside it, choose a Space, then navigate to the Boards subpanel and select a Board. Once you open the Items subpanel, you will see Item Groups displayed as vertical columns—each with its own name, Items, and creation field.

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Item Groups are categorized as Open or Closed, each with distinct behavior and color.

• Open Item Groups are active groups where ongoing tasks reside. Any Item placed here is marked as open, and its assignment continues to be active. Open groups have a white background, visually distinguishing them as active work areas.
• Closed Item Groups automatically mark any Item moved into them as ended. The task assignment is closed, and its conversation thread is archived automatically. Closed groups have a grey background, signaling that no further action is expected on those tasks.

This layout provides a clear visual separation between active and completed work, helping teams quickly understand project status at a glance.

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📂 How to Access an Item Group #

You can access Item Groups by following the path through Kaamfu’s Work hierarchy:

1. Click a Space Group
2. Then click a Space in the Spaces subpanel
3. Navigate to the Boards subpanel
4. Click on a Board within the preferred Board Group
5. Then open the Items subpanel.

The columns visible here represent your Item Groups.

This structure connects every Item Group directly to its parent Board, keeping your workflow layered and logical.

🎯 Why This Feature Matters #

Item Groups are essential for breaking projects into manageable sections. They define workflow stages and make task movement clear and transparent.

They help teams:

• Organize tasks under logical progress stages.
• Track item status easily (e.g., open or closed).
• Focus on actionable segments of a project without losing sight of the bigger picture.
• Collaborate with clarity by grouping tasks that share a context or goal.

With Item Groups, your Boards become visual pipelines that drive structured execution.

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👤 Who Should Read This #

Understanding Item Groups helps everyone involved in project execution.

• Org Owners and Workspace Admins: Use Item Groups to maintain consistent task structure across Boards.
• Space Admins and Board Admins: Organize and track team progress through clear workflow stages.
• Team Members: Understand where your tasks live and how they progress within each Board.

When all roles understand Item Groups, coordination improves across every level of work.

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📝 What This Guide Covers #

This guide will help you learn how to set up and use Item Groups in Kaamfu.

You’ll discover:

• The definition and placement of Item Groups.
• How to access Item Groups from within the Work Panel.
• How to create an Item Group step by step.
• The parts that make up an Item Group column.
• Who can create or delete Item Groups.

By the end, you’ll be able to create and use Item Groups effectively to manage task workflows.

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📄 Feature Overview #

An Item Group is a vertical column inside the Items subpanel of a Board. Each Item Group contains multiple Item tiles—representing individual tasks. These groups help define progress stages like To Do, In Progress, or Done, depending on how your Board is structured.

Item Groups keep task lists organized, ensuring that everyone understands where each task stands in the overall workflow.

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📌 Parts of an Item Group Column #

Item Groups follow the same structure as Board Groups, with components that make organization and task creation seamless.

1. Header: Shows the Item Group’s name.
2. Object area: The body of the column that displays all Items in the group.
3. Item tiles: Each task inside the group appears as a tile for easy tracking.
4. New item creation field: A “Item name” placeholder at the bottom—clicking on it lets you create a new Item quickly.

With these elements, you can easily add, view, and manage all tasks within a Board.

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🔒 Permissions and Deletion #

Only Organization Owners and Workspace Admins can delete Item Groups. Creation, however, is open to Board Admins and above. This keeps structure management flexible while maintaining necessary oversight.

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👥 Membership Access #

Membership at the Item Group level governs who can access all Items inside that group. You can open the membership panel in two ways.

• Through the header: Click the Item Group header, open the options pill, select the hamburger icon, then click Membership.
• Through the chin: With the Item Group selected, click the Membership icon in the chin of the Items subpanel.

Both actions open the membership panel in the right pane, where you can add or remove members and assign roles such as Member or Admin. Managing membership here cascades access to all child objects inside the Item Group.

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💡 Key Benefits #

Item Groups simplify project execution and help visualize progress at a glance.

They offer:

• Structured clarity: Group related tasks logically under workflow stages.
• Quick setup: Create new groups instantly with a single click.
• Visual progress tracking: Move items across groups as work progresses.

Together, these make team coordination and progress visibility much smoother.

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🛠️ Step-by-Step Instructions #

Follow these steps to create an Item Group inside a Board.

Step 1: Open the Space Group #

Click the Space Group that contains the Space where your Board is located.

Step 2: Select the Space #

Inside the Space Group, click the Space containing your target Board.

Step 3: Navigate to the Boards subpanel #

With the Space selected, go to the Boards subpanel and click on the desired Board.

Step 4: Open the Items subpanel #

Once inside the Board, navigate to the Items subpanel. This is where all Item Groups are displayed as columns.

Step 5: Click the plus icon #

In the forehead of the Items subpanel, click the plus (+) icon to create a new Item Group.

Step 6: Name the Item Group #

A new Item Group column appears with the cursor blinking in the header. Type a name for it and press Enter to save.

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Your new Item Group is now ready to hold Items and track progress.

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🔗 Related Resources #

Here are other resources you may find useful:

• What is the Work Panel?
• What is a Space Group?
• How to create a Space Group?
• What is a Space and How to Create it?
• What is a Board Group and How to Create it?
• What is a Board and How to Create it?

Exploring these guides will help you understand how Item Groups fit into the larger Kaamfu hierarchy.